Sample team setups

Sample team setups demonstrate how to organize workspaces, roles, and browser profiles for different workflows.

They help structure team collaboration, reduce operational risks, and ensure consistent environments across multiple users.

Each setup can be adapted depending on team size, workflow, and platform requirements.

How team setups work

In Gologin, teams are organized through:

• workspaces for separating projects
• roles and permissions for access control
• shared profiles and folders
• proxy allocation per profile or team

A well-structured setup helps avoid:

• account conflicts
• inconsistent environments
• accidental misuse of profiles

Solo Operator Setup

For individual users managing multiple accounts.

Structure:

• Single workspace
• All profiles managed by one user
• Dedicated proxy per profile

Best for:

• freelancers
• solo media buyers
• small-scale operations

Key practices:

• keep profiles organized with tags or folders
• maintain consistent proxy usage
• avoid mixing different workflows in one profile

Small Team Setup (2–5 people)

For small teams working on shared projects.

Structure:

• One or multiple workspaces (per client or project)
• Shared access to selected profiles
• Role-based permissions (admin / user)

Best for:

• small agencies
• affiliate teams
• startup marketing teams

Key practices:

• separate workspaces by client or vertical
• assign clear ownership of profiles
• avoid multiple users working in the same profile simultaneously

Agency Setup (5–20+ people)

For teams managing multiple clients or large volumes of accounts.

Structure:

• Separate workspace per client
• Profile groups organized by campaign or platform
• Role hierarchy (admin / manager / operator)

Best for:

• performance marketing agencies
• account farming teams
• multi-client operations

Key practices:

• isolate client environments completely
• use naming conventions for profiles and folders
• control access to sensitive profiles
• assign proxies per client or project

Ads Team Setup

For teams focused on advertising platforms (Facebook, TikTok, Google Ads).

Structure:

• Workspace per ad account or client
• Profiles mapped to specific ad accounts
• Shared access for media buyers

Best for:

• media buying teams
• paid traffic specialists

Key practices:

• one profile per ad account
• consistent proxy per account
• avoid switching environments between campaigns

Scaling Setup

For high-volume operations with many accounts.

Structure:

• Multiple workspaces
• Profiles distributed across team members
• Proxy pools allocated per group

Best for:

• large affiliate teams
• scraping or automation workflows
• high-scale account management

Key practices:

• distribute workload across profiles
• monitor proxy usage
• maintain strict environment consistency

Common mistakes

Avoid these common issues:

• multiple users working in the same profile at the same time
• sharing proxies across unrelated accounts
• mixing different clients in one workspace
• lack of structure in profile naming and organization

Key takeaway

A clear team structure helps maintain stable environments and reduces operational risks.

To work effectively:

• organize workspaces by project or client
• assign roles and responsibilities
• keep profiles and proxies isolated